We are looking for an experienced and highly organized Management Assistant who enjoys being at the heart of an organization and keeping everything running smoothly. You’ll combine executive support, office management, invoicing, and HR administration while maintaining a clear overview across multiple priorities.

You work with precision, take ownership, and bring structure into a dynamic and growing environment. In our scale-up context, you’ll play a key role in supporting the CEO and CSO, improving administrative processes, and ensuring operational continuity.

Key tasks include executive agenda management, overseeing invoicing flows, coordinating office operations, and supporting HR and travel logistics.

Your key responsibilities will be to:

• Provide structured and proactive support to the CEO and CSO (agenda management, documentation, follow-up).
• Manage sales and purchase invoicing, PO follow-up, and payment reminders.
• Ensure smooth daily office operations and expansion planning.
• Organize travel and conference logistics in collaboration with internal stakeholders.
• Support HR administration, payroll follow-up, and team-related questions.
• Monitor, streamline, and improve administrative processes and tools.

You’ll work closely with leadership and collaborate across teams in a small, dynamic organization. The role offers autonomy, ownership, and the opportunity to grow together with the company long term.